Privacy Policy

1. Who We Are

Oxford International College of Beauty (OICB) is committed to protecting your personal data and respecting your privacy. This policy explains how we collect, use, share, protect, and retain your information — and your rights under data protection law.

 

2. Personal Data We Collect

We only collect data that is necessary to support our services:

• Contact details: name, address, phone, email

• Course-related information: study choices, attendance

• Sensitive personal data (where required): medical, learning needs

• Marketing preferences: consented communications

• Website activity: cookies, analytics tracking

   

3. Where We Collect Data

We collect data when you:

• Visit our website or book online

• Attend open days, treatments, or courses

• Apply to study or work with us

• Subscribe to newsletters or offers

• Contact us by phone, post, or email

• Interact via social media or third-party booking platforms

   

4. How We Use Your Data (Legal Basis)

We use your data under legal grounds such as consent, contractual necessity, legitimate interests, and legal obligations.

• Provide and manage courses, treatments, and services

• Communicate about enquiries, bookings, events

• Send marketing (only where consented, with unsubscribe options)

• Improve our services with anonymised analytics

• Meet legal duties, audits, safeguarding, and health requirements

   

5. Sharing & Disclosure

Your data is shared only as needed to deliver services:

• Third-party processors: payment, IT, marketing

• Regulatory bodies: Ofqual, funding partners, apprenticeship schemes

• Legal authorities, where required by law

• With consent, e.g., sharing student projects or stories publicly

   

6. Data Storage & Security

• Stored securely on password-protected systems

• Encrypted transfers & access-controlled devices

• We retain your data only for as long as necessary; afterwards we securely delete or anonymise it

   

7. International Transfers

Some data may be stored or processed outside the UK/EU (e.g., cloud services). Where this happens, we use appropriate safeguards (standard contractual clauses) to ensure protection.

 

8. Your Rights

You have the right to:

1. Access your personal data

2. Rectify (correct) incorrect information

3. Erase data (“right to be forgotten”)

4. Restrict or object to processing

5. Receive your data in a portable format

6. Withdraw consent (for direct marketing)

7. Complain to the ICO (www.ico.org.uk)

You can exercise these rights by contacting:
Data Protection Lead (or GDPR Enquiries)
info@oicb.co.uk

Requests will be responded to within one month (or two months if complex).

 

9. Cookies & Analytics

We use cookies and tracking tools to improve your experience:

• Strictly necessary cookies (e.g., logging in)

• Functional cookies (e.g., remembering preferences)

• Analytics cookies (e.g., Google Analytics — anonymised data)

You can manage your cookie settings via your browser or our cookie banner.

 

10. Changes to This Policy

We may update this policy occasionally. Changes will be reflected here with a revised date. We’ll notify you if there are significant changes, especially if it affects how we handle your personal data.

  

Contact Us

If you have questions or would like to make a data rights request, please contact us:

Oxford International College of Beauty
GDPR & Data Protection Enquiries
Waterside Court, New Bridge Street, Witan Way, Witney, OX28 6FE, UK
info@oicb.co.uk
+44 (0)1993 775858

Thank you for trusting us with your information — we take that responsibility seriously.